OSHA Tightens Its Inspection Focus: What Businesses Need to Know

In a recent update, the U.S. Department of Labor expanded OSHA’s Site-Specific Targeting (SST) Program, using injury and illness data from 2021 to 2023 to determine which businesses will be inspected. The SST Program is OSHA’s primary approach for scheduled inspections of non-construction companies with 20 or more employees.

By utilizing this data, OSHA aims to ensure that workplaces accurately report injuries while also addressing safety concerns.

This shift isn’t intended to scare businesses but rather foster and maintain safe environments for everyone.

Who will be inspected?

OSHA is crossing their t’s and dotting their i’s, so even if you are up to date on your safety protocols and reporting, you may still be inspected.

OSHA will look at these four key areas when determining workplaces to inspect:

• High injury and illness rates (those twice the 2022 private-sector average)
• Upward trends in injuries from 2021 to 2023
• Suspiciously low rates (for possible underreporting)
• Failure to submit the required OSHA Form 300A for 2023

These updates mean even low-rate injury workplaces aren’t in the clear if their data looks inaccurate or incomplete.

How businesses can protect themselves

OSHA’s updates aren’t intended to catch businesses off guard; instead, they are based on transparency and a commitment to meaningful safety improvements. To stay proactive and avoid unnecessary challenges such as fines or unplanned inspections, here’s what businesses can do:

1. Audit OSHA Logs Annually: Make sure your Forms 300, 301, and 300A are complete, accurate, and submitted on time.
2. Track Trends, Not Just Totals: OSHA is watching for upward patterns; even a small year-over-year increase matters.
3. Train Applicable Employees on Reporting Requirements: Ensure that injury and illness reporting is understood and consistently applied.
4. Be Transparent: Don’t try to “look good” by underreporting. It’s more likely to flag you for inspection.
5. Invest in Safety and Loss Control Programs: Reduce injury rates through proactive safety measures, not creative paperwork.

Final thoughts

OSHA has made it clear: they’re paying close attention to the data. Accurate reporting and fostering a genuine safety-first culture can be a business’s strongest defense against surprise inspections.

The updated SST Program is an essential responsibility now for every business owner. By focusing on the true goal of workplace safety, your business can move beyond mere compliance and become a trusted leader in your industry.

Are your OSHA logs current? Would your business pass an unexpected inspection? If you’re unsure, consulting a risk management expert can provide the clarity and assurance you need. Schedule a free risk audit with our team today and learn how to protect your business while prioritizing safety.