The Miller Group is seeking a part time Executive Administrative Assistant to support the efforts of the company’s Leadership team. The Executive Administrative Assistant will report to and work closely with the Director of HR.
The Miller Group was founded in 1961 by Robert E. Miller, with a focus on the construction industry. While this industry expertise remains, we have expanded to include a strong position in a variety of industries. Led by Bob Miller’s sons, Sean and Matt, the company has grown to become one of the top brokerage firms in the Midwest. A commitment to employee well-being, family, faith and community makes The Miller Group a great place to work. The Miller Group’s full-service product offering includes Property & Casualty insurance; employee benefits; HR consulting; surety bonds; and safety & loss prevention.
Essential Duties:
- Attend key meetings to capture, summarize, and distribute meeting notes and action items.
- Prepare agendas, presentations, and background information for leadership meetings, as well as scheduling assistance as needed.
- Manage the CEO’s calendar, contacts, and expense reports.
- Coordinate travel for Executive Management and Division Leads, ensuring seamless communication of planned absences.
- Provide administrative and logistical support for Executive Management and Division Leads, including carrier education, scheduling, and logistics and project management tasks.
- Assist with planning events, such as the Annual Sales Banquet, Producer Golf Outing, and events at our office.
- Collaborate with Marketing on agency-sponsored conference.
- Manage Sponsorships for nonprofit clients, including the registration and coordination of attendees.
- Assist the CRO with Pipeline Reports and At-Risk Reports
- Manages the agency sporting and entertainment tickets
- Ensure office calls are quickly and professionally handled in a manner that best addresses the caller’s need.
- Manage office supply inventory and orders, including catering and common area needs.
- Ensure office areas (lobby, conference rooms) are clean, organized, and guest-ready.
- Oversee incoming/outgoing mail, postage, and courier services, including reporting and invoices.
- Serve as the primary contact for property management issues, including housekeeping, maintenance, and security.
- Support special events and activities coordination.
Qualifications:
- Excellent communication skills, both face-to-face and in writing.
- Intermediate to advanced skills in navigating the Microsoft Office suite, especially Excel.
- Minimum of 2 years’ experience in an administrative support position preferred.
- Demonstrates independent decision making and able to resolve problems with minimal supervisor intervention.
- Highly organized with strong attention to detail.
- Excellent communication skills, both face-to-face and in writing.
- Strong service mentality in supporting multiple divisions in an organization.
- Excellent interpersonal skills and able to effectively interact with a diverse range of people and personalities.
Candidates must be authorized to work in the United States.
Offers are contingent on passing post-offer pre-employment drug screen and background checks.
Equal Opportunity Employer M/F/Disability/Vet
